How to Create and Manage Your Event on Omnicassion

Your event is the heart of everything on Omnicassion. Once you create it, all your planning tools — checklist, budget, guest list, timeline, and memories — connect to it automatically. This guide shows you how to create, customise, and manage your event from start to finish.

Why Create an Event First?

On Omnicassion, an Event is more than just a name and date. It's the container that organises your entire planning journey. Every task you complete, every rupee you track, every guest you add, and every memory you upload belongs to a specific event. This keeps your planning organised even if you have multiple events happening at the same time.

Step 1: Create a New Event

From your Dashboard, click the + New Event button, or navigate to Events in the sidebar and click Create Event. You will be prompted to fill in:

Event Name — For example: "Priya & Rahul's Wedding" or "Singh Family Birthday 2026"
Event Type — Wedding, Engagement, Birthday, Corporate, etc.
Event Date — The main day of your event
Venue / Location — City or specific venue name within the Tricity
Expected Guest Count — Approximate number of attendees
Total Budget — Your overall spending limit (you can adjust this anytime)

Step 2: Navigate Your Event Hub

After creating your event, click on it to open the Event Hub — a central page showing all associated planning tools. From here you can jump to:

📋 Checklist — Task management for every pre-event to-do
💰 Budget — Full budget tracker with category spending
👥 Guest List — Complete attendee management
🕐 Timeline — Hour-by-hour event day schedule
📸 Memories — Photo album for the event
🏪 Vendors — Vendors associated with this specific event

Step 3: Managing Multiple Events

If you are planning more than one event — common for families managing a wedding, an engagement, and a sangeet separately — you can create each as its own event. Navigate to Events in the sidebar to see all your events as cards, each showing a countdown to the event date, latest checklist progress, and budget status at a glance.

Step 4: Edit Event Details

Plans change — your venue might switch, or the date might shift. Open your event and click Edit Event (the settings icon near the event name). Every field is editable at any time without affecting your planning data.

Step 5: Setting Up Event Settings

Inside each event you will find a Settings section where you can:

Change the event cover photo
Update the event visibility (private by default)
Invite co-planners — family members or coordinators can be added as collaborators
Archive or delete the event once it has concluded

Step 6: The Event Countdown

One of the most motivating features of Omnicassion is the real-time countdown on each event card. Seeing "87 days to your wedding" every time you log in creates a healthy urgency that keeps planning on track.

Tips for Effective Event Management

Create your event as early as possible — at least 6–12 months before a wedding, 2–3 months before a birthday
Set your total budget conservatively — Indian events inevitably run 10–20% over initial estimates
If you have multiple functions (Mehendi, Sangeet, Wedding, Reception), create each as a separate event so planning stays clean and organised
Use the guest count field accurately — it drives recommendations in your checklist and budget templates

Frequently Asked Questions

How many events can I create?

There is no limit. Create as many events as you need — past events are automatically archived after the event date passes.

Can I share my event with a family member or coordinator?

Yes — use the co-planner invitation feature inside event settings. They will get access to your checklist, budget, and guest list.

Can I delete an event?

Yes. Deleting an event removes all associated planning data. Consider archiving instead if you just want to tidy up your dashboard while keeping records.