How to Build Your Event Timeline on Omnicassion

The event timeline is your hour-by-hour master schedule for the big day. Without one, even the best-planned events descend into chaos — pheras running late, caterers waiting, guests confused about what's happening next. Omnicassion's Timeline Builder helps you create a detailed, shareable schedule that keeps everyone — vendors, family, and coordinators — on exactly the same page.

What is the Event Timeline?

The Timeline is a structured, time-based schedule for your event day (or days). Unlike a checklist which tracks pre-event tasks, the timeline focuses on what happens and when on the actual event day — from venue setup at 6 AM to the last dance at midnight.

Step 1: Open the Timeline

From your Event Hub, click Timeline. If you have only one event, you'll arrive directly at the timeline builder. For multiple events, select the relevant one from the event list.

Step 2: Add Timeline Items

Click + Add Item to create a new timeline entry. Each item includes:

Time — Exact start time (e.g., 10:30 AM)
Duration — How long this segment runs
Title — Name of the event block (e.g., "Baraat Arrival")
Description — What happens, who is involved, what is needed
Location — Specific area within the venue (e.g., Main Lawn, Mandap, Lobby)
Assigned Vendor/Person — Who is responsible for this segment
Notes — Special instructions, confirmations needed, cues

Step 3: Build a Complete Wedding Day Timeline

Here is a sample timeline for a typical North Indian wedding in the Tricity region:

Time	Event Block	Location
06:00 AM	Venue Setup Begins (Decoration Team)	Full Venue
08:00 AM	Bride & Groom Makeup & Dressing	Bridal Suite
10:00 AM	Pre-Wedding Photography	Garden Area
11:30 AM	Milni (Family Welcome Ceremony)	Main Entrance
12:00 PM	Baraat Procession & Arrival	Main Gate
01:00 PM	Jaimala / Varmala Ceremony	Stage
01:30 PM	Lunch for Baraat & Guests	Dining Hall
03:00 PM	Pheras / Wedding Ceremony	Mandap
05:00 PM	Vidaai	Main Entrance
07:00 PM	Reception Doors Open	Grand Ballroom
07:30 PM	Couple Entry & Stage Ceremony	Stage
08:00 PM	Dinner Service Opens	Buffet Area
09:00 PM	DJ/Live Music	Dance Floor
11:30 PM	Event Wrap-Up	All Areas

Step 4: Colour-Code and Categorise

Omnicassion lets you colour-code timeline items by type: Ceremony, Photography, Catering, Entertainment, Logistics. This makes the timeline much easier to scan at a glance — especially when you share it with vendors and coordinators.

Step 5: Share the Timeline

Export the timeline as a PDF to share with:

Your photographer / videographer — so they know every shot moment
The venue coordinator — to align setup and service timing
Your caterer — so food service aligns with ceremony breaks
Family members running specific ceremonies
Your DJ or live music team — for cue-based sets

Timeline Building Tips

Build in buffer time — Indian events run 30–60 minutes late on average. Add 15-minute buffers before critical moments
Start your timeline from venue setup, not from when guests arrive — vendor setup time is often forgotten
Share the timeline with your main vendors at least 2 weeks before the event for feedback and adjustments
Keep a printed copy with your on-day coordinator, not just digital
Mark "hard start" items in red — things that cannot be moved (e.g., muhurat time for pheras)

Frequently Asked Questions

Can I create timelines for multi-day events?

Yes. Create one event per day (Sangeet, Wedding, Reception) and build a separate timeline for each. This keeps each day's schedule clean and manageable.

Can vendors see my timeline?

You choose what to share. Export and send the timeline PDF to specific vendors — it is not automatically visible to them on the platform.